Jackson Hogg is looking to recruit two Billing Executive on a 15-month fixed term contract for a multi-disciplinary consultancy organisation based in Gosforth, Newcastle.
Our client is a multi-disciplinary consultancy, offering a wide variety of engineering and sustainability services, together with complementary specialisms, from locations across the UK, Europe, Asia, Australia, the Middle East and North Africa.
To work as part of the centralised Billing Team, taking responsibility for specific office invoicing and raising monthly bills against project schedules, as well as general duties associated with the requirements of the billing team.
MAIN DUTIES & RESPONSIBILITIES:
- To take responsibility for specific UK office billing – acting on billing requests from that office and generating invoices in accounting system.
- Dealing with billing queries raised by Project Managers or by clients
- Receive Invoicing Schedules from Project Managers, and act on due dates for billing, maintain schedules in excel/ accounting system, and printing off scheduled bills & e-mailing to client
- Accurate maintenance of billing terms for each project where the role has billing responsibility
- Month end billing to tight deadlines, follow up draft invoices with Project Managers for finalizing before month end close
- Monitor own billing against monthly targets and update team schedule
- Produce and follow up weekly WIP report for Project Managers to highlight billing opportunities
- Reconcile sales daybook to general ledger each week
- Providing cover for other office invoicing during holidays or peak periods
- General invoicing administration
Knowledge / Experience Minimum
- A background in project accounting or professional services would be welcome.
- Previous experience of working in finance/accounts
- Demonstrable knowledge and experience in dealing with accounting and book-keeping matters
- A good level of PC skills including Microsoft Office packages.
- Excellent communications skills
Ability to deal confidently and sensitively with Partners, Associates and Clients
Qualifications
- 5 GCSEs or equivalent, including English and Math
- Accounting/ Book-keeping qualification such as BTEC or AAT (Desirable)
Benefits
- Qualified by experience accepted
- Hybrid working 3 days in office and 2 days at home (optional)
- Flexible working hours: minimum of 150 to be complete in a month
- Holiday 23+ bank holidays (option to purchase further 5 days)
- Parking on site
MAIN DUTIES & RESPONSIBILITIES:
- To take responsibility for specific UK office billing – acting on billing requests from that office and generating invoices in accounting system.
- Dealing with billing queries raised by Cundall Project Managers or by clients
- Receive Invoicing Schedules from Project Managers, and act on due dates for billing, maintain schedules in excel/ accounting system, and printing off scheduled bills & e-mailing to client
- Accurate maintenance of billing terms for each project where the role has billing responsibility
- Month end billing to tight deadlines, follow up draft invoices with Project Managers for finalizing before month end close
- Monitor own billing against monthly targets and update team schedule
- Produce and follow up weekly WIP report for Project Managers to highlight billing opportunities
- Reconcile sales day book to general ledger each week
- Providing cover for other office invoicing during holidays or peak periods
- General invoicing administration