The Finance Assistant will be required to support day-to day transactions and provide financial administration support with various tasks across the organisation.
The main responsibilities of the role include the processing of financial transactions, ensuring that supplier invoices, company and colleague expenses are processed, recorded, paid and controlled accurately and timely, as well as performing bank reconciliation’s and producing daily cash flow management information.
Responsibilities
- Record all supplier invoices onto Sun Systems through Q&A Excel in line with daily and month end deadlines. Ensure all invoices and expenses are coded correctly and authorised in line with Humankind policies and procedures.
- Manage supplier queries, ensuring queries are resolved and responded to effectively.
- Maintain and create supplier management records accurately and in line with policies and procedures.
- Perform supplier statement reconciliations, ensuring that any discrepancies are rectified.
- Prepare supplier payments in line with payment policies and procedures.
- Perform daily bank account reconciliations, and ensure that all reconciling items are cleared and reflected in the general ledger accurately and on a timely basis.
- Produce daily cash flow management information.
- Prepare and process month end accruals and prepayments as required.
- Prepare and process allocated premise allocation, reviewing accruals and prepayments in line with month end deadlines.
- Perform other allocated balance sheet reconciliation’s in line with month end and year end deadlines.
- Manage and produce monthly aged creditor report, including detail of findings.
- Run and analyse the accounts receivable report and ensure all income is allocated correctly.
- Prepare any banking within the daily receipts procedure deadline.
- Chase outstanding income in line with Humankind’s payment terms policy.
- Support other Financial Services colleagues within the team.
- Undertake continuing professional development and attending training as/when required.
- Work in accordance with all relevant legislation, policies & procedures and guidelines – both internal and external.
- Keep abreast of policy and professional development within your area of professional expertise.
- To promote, adhere to and live our workplace values of being honest, committed and inventive.
Technical/ Professional Qualifications
Relevant accounting qualification(s), or the ability to demonstrate appropriate skills and knowledge
Desired Skills
- Proficient in Microsoft Outlook Office programmes
- Excellent numeracy skills, attention to detail and time management skills
- Good organisational skills and sound decision making skills, coupled with an understanding of appropriate escalation
- Good verbal and written communication skills with the ability to communicate effectively with a wide range of people and develop effective working relationships
- Knowledge/ Previous Experience
- Good knowledge of accounting procedures
- Previous experience and knowledge of working in a finance department and good excel skills, with experience of maintaining spreadsheets
- Ability to work autonomously and maintain ongoing areas of responsibility
- Experience of purchase to pay (P2P) systems, processes and policies
Benefits
- Hours 37, Monday – Thursday 08:45 – 16:45 , Friday 08:45 – 16:15
- Work from home on a Friday
- Holidays 27 plus bank holidays
- Smart/casual dress code
- Immediate start
- Temp to perm opportunity